SENIOR REGISTRATION OFFICER

SENIOR REGISTRATION OFFICER

Nature of Appointment: Permanent Appointment

Salary: R397 116 per annum (Level 08) plus benefits

Centre: Central Office

Ref: TNC/CO/25 – 06/4

MINIMUM REQUIREMENTS:

Matric/NQF Level 4 Certificate plus a recognised Degree/ National Diploma in in Business Administration, Public Management/ administration or any relevant qualification. An Honours degree or NQF Level 8 qualification will be an added advantage. 

Must have a minimum of at least 2-3 years working experience on student admission, enrolment, registration, examination processes, office management & record management in college / university / school administration environment. Experience in the post schooling education and training (PSET) sector will be an added advantage. 

Knowledge of ADAPTIT registration modules. Proven knowledge of storage and retrieval procedures in terms of the working environment. Proven report writing and presentation skills in the public sector and its legislation framework. 

Sound knowledge and understanding of the ITS student data system. In depth knowledge of retrieval of reports, student data, validation, verification. Examination administration and submissions of examination data. 

Knowledge of the enrolment Standard Operating Processes (SOP), enrolment verification, completeness testing, monitoring, screening and selection of applicants. Thorough knowledge of the application process of ITS, CAS and CACH systems. 

Understanding of all relevant Human Resources legislative framework and regulations. Problem solving and analysis. Planning, organizing and time management. Computer literacy, Service delivery innovation. Client orientation and customer focus. Communication and information management in Data Management/ TVET MIS environment. Application of the MS Office Package (Word, Power Point and Excel). A valid driver’s license.

DUTIES:

Develop and implement management plans for student enrolment, registration and monitoring thereof. Management student enrolment in line with targets. Responsible to establish training plans to ensure compliance to the enrolment standardization processes of admission, enrolment and registration SOP and Oversee and manage student registration activities at all campuses. 

Provide support to campuses on administration matters and Supervise record management and preliminary student data validation processes. Oversee training and compliance with standardized enrolment processes. Manage and verify preliminary entry files of all student data prior to submissions to DHET. Lead screening and selection processes in preparation for the Selection Committee. Engage

and execute resolutions taken by the Selection Committee. Provide support with the validity, completeness testing, survey hub process and audits. Implement the Central Application System from DHET. Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results, coordinating, and implementation systems, policies, and procedures. 

Use various tools, extract data to facilitate statistical reporting. Interact with service provider regarding upgrades and request for assistance. Maintain data on student registration and submit monthly reports: compile, monitor academic examination and staff, statistics of the college and submit reports on quarterly basis to management and DHET. 

Compile monthly, quarterly and annual reports as requested. Ensure the overall supervision and coordination of student registration at all campuses. Ensure the overall supervision and coordination of career counselling and career exhibition services. 

Ensure that learner profiler is linked with the application platform. Ensure the overall supervision and coordination of guidance and testing of students, regarding choice of and placement within programmes at all campuses. Ensure the overall supervision and maintenance of database of students enrolled within programmes at all campuses. Ensure the overall supervision and administration of the registration. Implement and support the DHET Central Application System (CAS) and related survey/audit processes. 

APPLICATION: Email to seniorregistration@tnc.edu.za

ENQUIRIES: Should you have enquiries or experience any problem submitting your application contact Mr TH Ngubane at 012 401 1989 / Ms JM Nyalunga at 012 401 1940

Tshwane North TVET College would like to invite suitably qualified, innovative, result-orientated and self–driven candidates to apply for their vacant positions.

APPLICATIONS: Applications must be submitted on the New Z83 which must be fully completed, obtainable from any Public Service Department and must be accompanied by a comprehensive Curriculum Vitae. Only shortlisted candidates will be required to submit certified copies of qualifications including academic records, driver’s license, and identity document. Please take note that communication in relation to the process will be limited to the short-listed candidates. If you have not received any correspondence within three (3) months after the closing date, please consider your application unsuccessful.

NOTE: Please quote the relevant reference number of the post you are applying for. Candidates who apply for more than one post should complete a separate application form for each post. Applications received after the closing date will NOT be accepted. Shortlisted candidates will be subjected to a vetting process: criminal record, citizenship, credit record checks, and qualifications. Shortlisted candidates will be subjected to a skills/knowledge/competence test. The College/DHET reserves the right not to make appointments. Preference will be given to persons from designated groups, especially with regards to race, gender, and disability. People with disability are encouraged to apply. All costs incurred due to your application and interviews will be at your own expense.

CLOSING DATE: 04 JULY 2025